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Department Policy Number:

 A-01

Policy Owner:

Anthony Artrip, Director

Department of Security (R-15)

Dominion Parking Garage, Suite 145

anthonyartrip@miami.edu

Office: (305) 243-6280 (8)

Fax: (305) 243-8189

Date Written:

 6/90

Dates Revised:

 6/02

Purpose

To provide a means for Inspectors and Official Visitors to gain access to University of Miami School of Medicine facilities for the purpose of reviewing records or inspecting facilities.

Policy

The University of Miami School of Medicine will provide a designated University official to escort official visitors and inspectors while they visit or inspect our facilities in order to provide accurate information and document any observations by the visitor or inspector.  Where possible immediate corrective action will be taken to avoid follow-up and re-inspections.  This policy is not intended in anyway to obstruct legal authorized inspections.

Procedure

Obtain proper identification from the inspector, determine the nature of the visit or inspection, and the area effected.

Ask the inspector in a polite and courteous manner, to wait until an official from the University can be contacted to accompany him/her on the inspection.

Contact one of the University Departments listed below based on the inspecting agency:

Inspecting Agency University Department Contact Number
Department of Agriculture (USDA) Veterinary Resources 243-2310

Dept. Environmental Regulation (DER)

Environmental Health and Safety (EHS)

243-3400; 243-6000

Dept. Environmental Resources Management (DERM) EHS 243-3400; 243-6000
Environmental Protection Agency (EPA) EHS 243-3400; 243-6000
Food and Drug Administration (FDA), EHS 243-3400; 243-6000
Health Department EHS 243-3400; 243-6000
Law Enforcement Agencies Security 243-6000
Miami Building Code (Inspecting renovations or construction projects) Facilities Planning & Const. 243-6241
Facilities Administration 243-6375
Miami Fire Department (Inspecting for general fire code compliance in existing space) Physical Plant 243-6375
EHS 243-3400
Facilities Administration 243-6375

Nuclear Regulatory Agency (NRA) or anyone requesting inspection of radio-active material labs

Radiation Control Center

243-6369

Occupational Safety and Health Administration (OSHA) EHS 243-3400; 243-6000

If the agency requesting the inspection is not listed above, use common sense when selecting a University administrative department to contact. 

If a University Official can not be contacted in a timely manner, obtain all the information you can from the inspector and notify Security at 243-6000.  Deny access until security arrives to assist the inspector.

 

 

 

 

EMERGENCY

(305) 243-6000

NON-EMERGENCY

(305) 243-SAFE (7233)

RUMOR CONTROL

(305) 234-6079

ADMINISTRATION

(305) 243-6280

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